The ultimate hack to become more productive – with the Pomodoro technique

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If you love your time, it’s time to get rid of all other tips you’ve been wrangling with, trying to improve productivity.

Racing against the time:

The passing of every second, if not utilized well, is an opportunity lost, to progress!

We’ve always reckoned on the fact that accomplishing things ahead of time is a measurement of efficiency and success.

Therefore, we direct all our efforts to win the race. Do you know what could happen if we run against the time every day? We end up being a bunch of stress, always-busy, anxious, and sleep-deprived too.

Hence, you need to discern that, ‘Time’ is only a measurement, an equalizer to assess what we do with it.

Time, unlike other resources is irreplaceable! Even a fraction of it, once lost is forever lost! Although we know that TIME IS A SCARCE RESOURCE, instead of running against it and ending up in stress, WORK WITH IT.

That’s TIME-OPTIMIZATION!

Pomodoro Technique

Reasons for stress:

It is because you,

  • Don’t set a goal or you don’t prioritize tasks, before the start of your day.
  • Juggle between too many tasks at a time
  • Easily get deviated due to external factors, social media, personal conversations during office hours etc.
  • Waste the time-in-hand, leading to loss of productive time.
  • Hence, you attempt to accomplish things with in short time/ the time left.

Therefore, all of this results in stress!! 

Yet, if you learn how to optimize your time and other resources, there will not be a need to race against it!

The rush and emphasis of the world on improving productivity while reducing stress is also equally stressful. Although you’re aware that stress is caused by various reasons, some of it can be attributed to work, achieving productivity and also surviving the competition. However, the root cause of these apparently is, the lack of time-optimization!

You know that time is constant, and there is a limit to what we can accomplish in one day. While this is normal, how well you optimize the time you spend on every task is the essence of productivity.

If you or your team has been struggling with time-optimization and you’ve tried-tested almost everything, only to find they are counter-productive, here’s the solution!

It is a SIMPLE and EASY technique that helped me reduce stress and focus on ‘task-at-hand’ and believe me it’s fun too. You’ll certainly impress your boss and peers with this. It is the POMODORO TECHNIQUE.

Pomodoro technique

Pomodoro technique for productivity- What is it?

The Pomodoro Technique is a time management method developed by Francesco Cirillo in the late 1980s.[1] The technique uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks. These intervals are named pomodoros, the plural in English of the Italian word pomodoro (tomato), after the tomato-shaped kitchen timer that Cirillo used as a university student.

 

What the ‘Pomodoro’ technique does?

This technique helps you achieve the following:

  • Improves efficiency
  • Helps you keeping away from distractions
  • Let’s you focus on the task at hand
  • Improves time-sense
  • Eliminates stress burnouts
  • Assists in analyzing time taken for tasks
  • Easy to define your own objectives

And above all it is SIMPLE, EASY and FUN. If you love your time, you’ll love POMODORO

How Pomodoro works?

The flow chart will explain how this technique can be applied at your work.

The idea of Pomodoro is to work with time not against time!

Pomodoro technique

Tools Required:

The most essential tool for this is the Pomodoro timer. However the purpose of this technique is achieved even with a low-tech approach. So, a phone with timer (or any mechanical timer) is enough to get the job done. Add to that, a pen and a paper.

 

However, if you wish to explore more than the features of a simple timer, here are some highlighted apps:

Reference of the above: Here

Rules to follow:

The technique is simple, yet it works when we adhere to certain rules in the game. The method works to improve concentration. Hence you need to let your other thoughts rest for some time. Set a proper stage for the method to work effectively.

Additionally, let your team know that you prefer to be undisturbed until the task is finished (unless the building is on fire). Apply your own judgement, based on the importance and urgency, whether the distraction requires your attention.

Here are some clear-cut rules to follow before, during and after the Pomodoro is set.

Pomodoro technique

Point to note: You can always customize it per your business/task requirements.

Furthermore, lets us observe, how a task gets completed with/without the POMODORO technique.

Pomodoro technique

Other benefits:

  • Continuous usage of the technique helps us to concentrate on the work we do by minimizing interruptions and distractions.
  • You can assess the time and effort each activity takes – You have the data results in your hand.
  • Makes you feel less stressful at the end of the day.
  • Enables you to work on any task with the same level of enthusiasm.
  • The regular short breaks help your brain focus and perform better.

For ex: While writing, articles, I use the technique. After writing for 25 mins, I take a short break. Then, step out from the work space/ breathe fresh air, sometimes just peep out of the window and my thoughts get refreshed a bit. I get new ideas, new view of the whole topic.

  • I, personally use it and it works well with me.
  • It’s SIMPLE EASY AND FUN.
  • It helps you “Work Smarter not harder”.
  • Ensures: Work/ life balance

You can also read more about POMODORO TECHNIQUE: Here

In conclusion,

The method is a brain-drill exercise to assist in concentrating on the task at hand, reducing the stress from anxiety and distractions at work.

Also, instead of being glued to your seats for prolonged hours, these short breaks help in brain relaxation. When your brain is relaxed, it performs better, achieves more, improves productivity.

“Concentrate all our thoughts upon the work at hand. The sun’s rays do not burn until brought to a focus” – Alexander Graham Bell”

 

Do you find the technique simple and interesting? Let us know your experience with it! Post your comments below.

Rajeshwari Ogirala

Rajeshwari is a writer, Biz Development Manager. Passionate about people and personal development. Believes in sharing her knowledge and instilling positive work culture in people.

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